10 Effective Time Management Tips

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10 Effective Time Management Tips

This is a guest blog post from Change of Tomorrow. They write about well being and growth of relationships and family. You can read more about them here by visiting Change Of Tomorrow

We all want to save money, for obvious reasons. The fact that it can provide us with anything we want makes it a good enough resource to save.

But what about time management? Do we save it enough? Do we think about it enough? And even after knowing that time is infact a finite resource for us and we only have so much of it, we never give time as much importance as we give money.

As a matter of fact, we spend the majority of our lives running after money all the way neglecting time. We even trade time for money.

I’ve listed 10 ways below which you can use to save your time and use it for anything from spending time with friends, family to cooking, reading a book or getting some quality alone time.

10 Effective Time Management Tips

1. Get a minimum of 6 and maximum of 8 hrs of sleep

No matter what everyone says, your body is designed to function the way you wants it to. If you think you need 6 hrs to function, you’re right. If you think you need 16, you’re right. There’s no upper or lower limit, but keeping it optimum is the key. It’s simple, if you sleep 6 hours, you get 2 hours to do whatever you want. So train your body and mind. It might be tough in the beginning but after a week your body’s biological clock will reset and it will feel overkill sleeping more than 6 hours. Above all, get a good night’s sleep.

2. Plan your day

Okay, I know, you’ve read this before. But probably the only reason you’re reading this again is “because you’ve not yet implemented it”. Plan your day in the batches of 15 minutes. And give yourself 15 mins break after every 75-90 minutes. You need a break, you’re a human, not a machine. There’s only one Elon Musk.

3. Use Google calendar

This might sound a bit out of place but, instead of your fancy to-do lists and what-not use a Google calendar. It comes with so many rich features you might be surprised. Plus it has reminders – you can schedule email reminders to yourself, connect it with google keep, which is a great place to add your to-dos and checkboxes, move the tasks, make them recurring, and so much more. Use it and you’ll want to thank me.

4. Time your phone calls

Both in length and time of the day. You don’t want to spend 45 mins talking to a friend about their weekend on a Monday afternoon. Limit your calls to bare minimums, limit your call timings to once or twice a day, and do it in batches of 15-30 minutes. Start from the most important call and move down, not based on who you “have fun talking to”, but “who’s the most important priority to call” and work your way down the list.

5. Declutter, declutter, declutter

If you’re worried how your inbox is always full, that’s because it still contains 5 year old emails about the free subscription you never bothered to open up “even once”. First, declutter your inbox. That means unsubscribe from every email that you haven’t opened in the past 45 days. It means it’s not worth it anymore, they’re part of the junk. Next, create labels for each email. A label for credit card bills, utility bills, subscriptions, podcast emails, horoscope, birthdays, picnics, etc. etc. You get the point.

6. Give time to your email, but only bare minimum

If you’re like many others who frequently check their email in search of something interesting, I’ve one word for you. STOP. Emails can and will never stop, they’re infinite, your time isn’t. So plan wisely. First, add 2 batches of 30 mins to check emails, twice daily. Once at the beginning of the day, and next at the end. You only reply or respond during that time, for the rest of the time, if it’s urgent, let people know they should text/slack/call/skype you. This will save plenty of headache and unnecessary emails from people who “just want to say hello” or “wish you a great weekday/weekend”.

7. Choose your meals wisely, skip random coffee/tea/smoke breaks

Humans are social animals. If a colleague is going for a coffee/tea/smoke break and asks you, you wouldn’t mind leaving your work and following them down the street for a hot cup of coffee or tea. Next time this happens, say No. Plan the times you have your meal, and then plan the people who accompany you during those meals. If it’s alone, much better. Even if you save 5 mins when eating alone, you’ll save a collective of 25 mins if eating with 5 colleagues.

8. Make your Sunday your first day of the week

Now, before you start lashing out at me, let me explain. I know many of us consider Sunday’s to be a day to relax and have fun, you’re right. But then you also have saturdays too, if you spend your time wisely. Dedicate the second half of Sunday planning your entire week. Remember point #3? Use the calendar, plan your day in slots, add reminders, add notes in keep, plan your time for calls and hangouts if any. Make sure you plan your week in such a way that Wednesday and Thursday are packed while the rest of the days are light in comparison, with respect to the workload. A good deal of detailed planning won’t take more than 90 mins but will save you at least 30-45 mins each day. That’s 2.5 to 3.75 hours saved in the week!

9. Give yourself 30 mins each day 15 before you start your day and 15 when you’re just about to sleep

Take this time to visualize how the day went and how you want the next day to go. Visualization is powerful and over time you will notice how big of a difference it can make. If you follow point #1, you’ll have 1-2 hrs for you from adjusting your sleep clock. You can use that time for this purpose. Alone time is absolutely crucial for growth and mental wellness.

10. Monitor your time

What you measure, you can improve. Make sure you work according to your planned schedule that you set up in point #8. And keep on iterating. You won’t have the perfect schedule in the beginning, but in a month or so, you’ll have a fairly stable and good looking schedule that fits you and makes you most productive. Always jot down things which take less or more time and adjust accordingly.

Remember that knowing that time is finite won’t make much difference. You need to make sure you are using it wisely and that every second is put to it’s best use. And don’t forget to take some getaways and mini-vacations every now and then to make sure you’re connected to nature and healing.

17 thoughts on “10 Effective Time Management Tips”

  1. I think these are some good bare bones tips, actually. I like the idea of giving yourself a buffer before and after your full day.

  2. Amazing tips ! I try to plan my week when I can, it really helps me get organized and reach some of my goals. I’l’ definitely try to give myself 15 min before I start the day and before I go to bed. Thanks for sharing x

  3. Some great tips here. Thanks for this! I definitely really need to manage my time better. It is a precious resource and time certainly is money.

  4. These are awesome time management tips! I try to declutter and avoid distractions (checking phone emails) throughout the day to keep focused.

  5. Every entrepreneur needs to read these tips. They’re great! It can be hard to manage your time properly, and these are huge helps.

  6. I like that tip of giving yourself 15 minutes after waking up and 15 minutes before you sleep. I think that is very doable. I usually spend my first few minutes of the day praying. It helps give me direction and focus on the tasks ahead. I will check out google calendar. That looks like a good way to keep track of tasks.

  7. These time management tips are especially helpful now that most people are working from home. I personally sometimes find myself abusing my time especially because I’m just at home. In the end, it’s still good to put a distinction between work and family, especially with the new setup.

  8. These tips are amazing and I’m sure that you’ll help many people with this post. Time management can make your life so much easier.

  9. Glad I came over to this post. Definitely a great read and helpful tips! I am planning my day and yeah, starting to time my calls too and making sure I am focused when doing something to avoid time wasted.

  10. This is something I definitely needed and thanks for sharing with us those wonderful tips and will keep them in mind.

  11. I need more sleep then! We have so much to do but an ample sleep help to manage our time better. We have more energy!


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